Secure Document and Archive Storage
When it comes to storing sensitive documentation, you need to be extra careful to ensure that your important records are kept in good nick. Financial records for companies must be kept for a minimum of 7 years, and 5 years for sole traders—that’s a long time! There are two really important considerations with storing and archiving documents—security and preservation.
Choose a fully secured, clean, weatherproof, pest-free indoor storage facility with individually alarmed units, police response and CCTV in operation 24/7. Ensure you have the necessary insurance cover. Use archive boxes and only store what you need. Have a document retrieval plan in place to monitor document movements in and out of storage. Ensure that you track how long your documents are stored for and dispose of them properly when the time comes.