Even in our modern, technological world, paperwork and documents are still a part of business life. Bills, invoices and financial records are still often paper documents which need to be filed away somewhere to prevent your office becoming cluttered and disorganised. Here’s how our Huntingdon archive storage can help:

There is only so much space an office can have and with various laws stating that some documents need to be kept for a certain period of time means that you will need to find a large space to store all your documents.

Here is some information on archive storage and what our own Huntingdon archive storage has on offer. 

How long do I need to keep my archives?

The answer to this question is very dependent on your business. 

Sole traders must keep their financial records for a minimum of 5 years. Limited companies must keep their financial records for 6 years. 

If your business is in an area in which there is a possibility that a claim could be brought against you for breach of contract you will need to keep these documents for 6 years.

If there is risk of a claim being made against you for professional negligence, you should keep these documents and records indefinitely for your own protection.  

How should I organise my archives?

Again, this is dependent on your business, but a great way to keep it organised would be to use clearly labelled boxes which are organised by year for documents like financial records. 

And then by case or by content if it is a record which you are keeping to protect you and your business from claims that could be brought against you. 

Where should I store them? 

Any important business documents need to be stored in a place which has high levels of security such as intruder alarms and CCTV. It should also be kept clean and dry. 

What our Huntingdon archive storage has on offer

Our Huntingdon archive storage is all fitted with state of the art alarm systems which include intruder alarms and smoke and fire detectors. There is also 24/7 CCTV around the entire facility. 

Our units are all kept clean and dry and they range from 15 sq ft to 450+ sq ft so we will most definitely have a place for you to store all of your archives within our facility. 

If you would like to know more about our Huntingdon archive storage, please get in touch with the team today by calling: 01480 455261or head to our website.